Last night, I went to The NYC Lean Startup Meetup held at Pivotal Labs (a coworking space in Union Square). I found myself in a packed room, surrounded by over one hundred internet entrepreneurs, from very different industries and genres, but all sharing one commonality – the entrepreneurial spirit.

Making my way around the room, rubbing elbows, sharing experiences, journeys and tips, I realized one more commonality – there is not enough time in the day for any of us. We’re always on the go, trying to get everything on our checklist done and the list just never ends. Regardless of what stage your company is in, if you are the business owner,  it’s a way of life. You need to be on the pulse of your business if it’s going to succeed. Below are tools I’m using and I hope they will help you squeeze more out of your business when you’re on the go.

Everything you need to run your business from your phone (I’ve got a Droid Incredible):

- Evernote – I use it to take notes on the fly (on-line and off-line), and to create to-do lists. All notes are completely searchable and sync with all of my computers. With the app below “gReader” I share articles to Evernote that I find interesting or that are too in-depth for my mobile perusing and read them from a desktop later that day. Price: Free.

- gReader – Aggregates the blogs and news sites that I read and allows me to read them offline on the subway. Price: Free.

- Dolphin Browser  – A quick browser with multi-tab browsing, bookmarking, syncing, and the best of feature all, gesture commands. To be more specific, you can draw on-screen to load a website or open a new browser tab. Price: Free.

- DropBox – Easy way to share files, just drag and drop files on the cloud. No more floppy disks. I can make changes to files at home, pick it up and access it at the office or from anywhere. All of our computers and mobile phone are equipped with Dropbox.  Price: Free 2 Gigs of space.

 

Here’s a bunch of indispensible tools we’re using all the time at the office that make our jobs easier,  more productive and enhances our work performance:

- Google Docs – Syncing and sharing documents on the cloud. Price: Free.

- Spotify – Free access to any song. We pay to get rid of the ads. (Before this, we were using Pandora). Price: Free.

- Turntable.fm – When we’re not using spotify and want to explore new flavors of music, we enter different DJ rooms. Price: Free.

- QuicksilverPowerful program for Macs only. I use it to launch any application in seconds using just cmd + space bar. Price: Free.

- PocketCloud – This was just recently brought to my attention by a colleague. You can Access files and run applications on your phone remotely from anywhere. You phone becomes your computer desktop. Works on both Windows or Mac computers from anywhere on the planet.

- FreshBooks – Super tired of creating invoices? Easiest way to invoice your clients and manage the accounts receivable process. Price: Free for 30 days $19.95 per month.

On-the-go (paid tool):

MiFi Verizon -WiFi anywhere. Enough said. Price: $60 per month.

 

What’s in your productivity toolbox that’s essential to your success? I would love to hear what your using!

 

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3 Tactics I’ve Taken to Develop a Killer Team

by chadrubin on October 18, 2011

These are fitted hats that all of our employees receive!

Every day is full of surprises here in East Harlem and today we received a visit from my father-in-law. He has been instrumental to our growth and came to see how our operation is progressing. I introduced him to the newest member of the Crucial Vacuum Family – employee number five! Following the introduction, his immediate observation was “everyone is having a good time and laughing.” I chuckled to myself and said “we are a killer team here.”

His observation is an important one though. It’s more than just laughing that he noticed. There’s something about the team environment here that is unique. We have team spirit that everyone embraces. Everyone feels a part of the company in a big way. That’s because it is true, where each person has a important and impactful role in the company. Every action they make has a direct impact to the business. From day one, I let each employee know that it’s not just my business, it’s OUR business. I constantly reinforce this concept and want everyone to take a deep interest and really be part of the company the way I am.

Here are 3 tangible and actionable tactics that can inspire you to make your internal brand resonate with employees, become a part of your employees life and help you create a killer team culture.

-    Mentoring – Upon being hired, each team member is encouraged to share their top 5 goals that they would like to accomplish. While the company has goals and priorities, so do the team members. If they are helping CV attain its goals, it’s important that their needs are met as well. Team member’s goals range broadly from starting a business, to learning a new language to better fiscal management. Regardless of what it is, the company is here to help and we would love to be included in the process. It’s also really helpful to know what each employee’s mission or objectives are in life and what will contribute to each person’s happiness.

-    Friday Morning Team Meetings –We have a group discussion about the past week every Friday Morning. Each employee is encouraged to find their voice and let it be heard during the meeting. This always includes what went well during the week and what could be better. We develop an action plan and execute it the following week. Some of the best ideas and solutions have come out of these meetings. Touching base definitely helps the morale and of course, coffee and breakfast helps too!

-    Once-A-Month Team Outings – Getting to know everyone at CV and having fun with them has been awesome. To name a few ideas, we’ve played pool, grabbed breakfast together at IHOP and have had a company barbecue. If a team outing happens more frequently, it’s even better in my opinion.

Our workplace culture is a constant evolutionary process that needs to be massaged and loved. It’s a lot like a plant – it needs to be watered or it will die. Don’t get me wrong, I’m still very green to the HR role and it’s a constant learning process for me. The human relations aspect of running a business is one of those elements I overlooked when starting this business. I am getting the hang of it though.

Nevertheless, I’ve built a killer team environment here where everyone contributes to the overall success of the company. I’ve implemented the above in the past couple months and it’s been instrumental to the growth spurt we have experienced. It can only happen if you also hire the right people that fit in with the team culture you are trying to create.

Can you think of any other ways to build a killer team?

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Harsh Realities, Resistance, Choice, Growth, Entrepreneurship, and the Evolution of Me

August 16, 2011

I place a ton of value on my own personal growth and development and have recently been motivated more than ever to make serious strides at actualizing my full potential. Existential thoughts such as where am I going, and what’s going to help me get there have really constipated my brain. When I stop to [...]

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My First Post – It’s All About the Struggle

August 10, 2011

Life is beautiful, life is a struggle. Life is a beautiful struggle. – Talib Kweli Over the past 25 years of my life, I’ve had some great life experiences along with some challenging ones. When I am in the thick of a struggle, things of course feel like they couldn’t get any better. As I [...]

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